You can also click this symbol and then select the IF function and input your specific parameters. Look for the fx symbol on the function bar. This is located near the top of Excel between the top of the spreadsheet and the bottom of the toolbar. With your data selected, you can now type in the IF-THEN function into Excel's function bar. Type in the IF-THEN formula for your selected cells Related: 16 Essential IT Skills (With Steps to Improve Them) 3. For example, if you have a list of people's names and ages, you can include their names in one column and ages in another. Using "Ctrl" requires manually selecting several cells, so it's often more efficient to layout cells directly adjacent to each other either categorically by columns or rows. You can select a group of cells that are adjacent to each other by clicking and dragging over a group of cells. You can select multiple cells that aren't adjacent to each other by holding "Ctrl" on your keyboard. Once you've inputted your data, you can select the cells you want to compare. Select each cell to compare with the function Consider adding headers to each column and row and keep your numerical values limited to one cell at a time. It can be helpful to keep your data as organised as possible so you can more accurately read your results. You need more than one cell to compare for the IF-THEN function to work. You can organise your data in whichever way you see fit because the IF-THEN function can work regardless of a spreadsheet's layout. When you have a dataset ready for analysis, open up a new Excel spreadsheet and input your data into the columns and rows. Here are some steps you can follow to use the IF-THEN formula: 1.
#How to create a if then formula in excel how to
Related: Important Soft Skills Employers in Hong Kong Look For How to use the IF-THEN formula Isolating information: The IF-THEN function also allows users to isolate information based on "Yes" or "No" outputs for easier readability on larger spreadsheets. Items requiring attention: You can also use the IF-THEN function for items that need attention by creating an IF function that displays a "Yes" when you finish a task. Staying within a budget: Excel can be a good budgeting tool and using the IF-THEN function can help users colour-code "Yes" and "No" results as either green or red to signify a deficit or profit in their budget.ĭetermining tax costs: Some tax professionals and businesses use the IF-THEN function to determine future or current tax costs by comparing profits against the applicable tax rate.įiltering information: The IF-THEN also allows users to filter specific information from a spreadsheet to isolate certain data sets for analysis or extraction for other formulas. Taking attendance: The IF-THEN function allows users to compare different values, so teachers or other professionals can use it to take daily, weekly or monthly attendance for classes and workshops. You can use the IF-THEN function whenever you make a logical comparison between a value in a cell and an expected outcome. Related: Excel Skills: Definition and Examples When to use the IF-THEN function The text in cell B2 displays "Yes" if the value in cell A1 is greater than 25 and displays "No" if the value is lower than 25. =IF(something is true, then do something, otherwise do something else)įor example, you might type the following formula into cell "B2": The formula for the IF function in Excel is: These are the only comparisons that the IF-THEN function in Excel makes. A "TRUE" result means that your selected values meet your expectations, while a "FALSE" result indicates that the selected values don't meet your expectations.
The Excel IF-THEN or IF function is a logical comparison tool that can determine if any data values meet specific expectations.
In this article, we show you what the IF-THEN function is, how it works, when to use it, how to use it and provide some tips to consider when using it. Understanding what the IF-THEN function does and how it works can help you with analysing data sets in Excel. Excel's IF-THEN function is a formula that allows a user to program various cells to display information based on specific criteria.
Excel is a powerful tool for making mathematical calculations that might otherwise take a while to accomplish manually.
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